Invitation to Quote for Promotional items

July 29, 2019 9:54 am

Categorised in:

Overview Walsall Council is the accountable body for the Black Country Technical Assistance Project which is part funded through the European Union’s European Regional Development Fund Programme 2014-2020 and the four Black Country Local Authorities (Dudley, Sandwell, Walsall and Wolverhampton City Council). The purpose of the project is to build on a central team for the Black Country able to assist significantly with the effective, compliant development and promotion of local European Regional Development Fund projects.

The Black Country Technical Assistance Team at Walsall Council are issuing an invitation to quote for customised promotional items, branded with an ERDF logo, to be offered to participants or public at large during meetings, workshops, conferences and other EU targeted information campaigns.

The tenderer shall be able to supply all of the items described below and should provide the related services of design, layout, pre-press work, revisions, and delivery to Walsall MBC offices at: Civic Centre, Darwall Street, Walsall WS1 1TP.

The basic information and graphics which are to appear on the products will be provided by the technical assistance team in good time in full / multiple colour options. As a minimum requirement the tenderer should be able to print the required EU logo on all products.

Specification What we are looking for: Proactive relationship with client; Understanding the nature of the technical assistance team and target audiences; Providing a dedicated senior lead for account management; Ensuring that environment principles are upheld; Capacity to manage • Flexibility for last minute requests and changes • Consistency in meeting deadlines • High quality print and publications • Ensuring appropriate use of the EU brand – following brand guidelines • Value for money.

Product Description Pens with highlighter Quantity 500        Requirements highlighter 2 in 1 ball pens – Unique twist-action ballpen with long-lasting highlighter featuring a clear protective cap and a soft rubberised grip. Digitally printed to photo-quality 360° around the barrel. Printed full colour wrap as per artwork supplied and within the EU logo regulations.

Product Description Sticky notes and tabs Quantity 100 Requirements Hard Cover Combi Notes inc sticky notes and pagemarkers in a hard card cover. White background with full colour logo print. EU logo/contact details as above. BCTA logo if fits.

Product Description A5 notepads Quantity 200 Requirements 200 Printed in full colour. EU logo/contact details as above. BCTA logo

Product Description A4 Publicity/Conference Folders Quantity 300 Requirements Re-cycled material Digitally printed in full colour to outer only 250gsm pre-die-cut pocket folders Adhere pocket to inside cover EU logo/contact details as above. BCTA logo DESIGN AND PRINT

Design Requirements The proposed products must be attractive and functional, but also original and innovative. They must be compatible with the EU publicity guidance on logo use (size, dimensions etc) https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/785526/ESIF-GN-1-005_ESIF_Branding_and_Publicity_Requirements_v7.odt and comply as far as possible with environment-friendly norms i.e highly recyclable.

The promotional products shall display the ERDF logo (to be provided) in full colour and where possible the technical assistance team logo, separately or along with the technical assistance team contact number and website address.

Sustainable Development We are seeking for manufacturer’s commitment to environmentally friendly production processes and products using materials that are highly recyclable and/or ecological, and that are designed to minimise waste. The tenderers are therefore asked to provide evidence concerning the certifications or ‘eco-labels’ for the products they propose.

Quote The tenderer is asked to provide an itemised quote including unit / quantity price exclusive of VAT. For each product the tenderer is asked to include a sheet (where possible) with pictures of the proposed product. Variants of the same product can be presented as long as they include similar functionalities. For each product the tenderer is asked to specify additional information such as materials, weight, size, available colours, ecological labels if available and any other useful information. Artwork, design and delivery should be included in the quote.

Award The contract will be awarded on price however the Council will seek confirmation of the manufacturer’s environmentally friendly production processes.

Returns Tenderers are asked to submit their quote to: craig.perry@walsall.gov.uk By 2nd August 2019 at 12pm